Job Vacancy

Centre Administrator

The Centre for Black Ministries and Leadership (CBML) has been established within the Queen’s Foundation for Ecumenical Theological Education since the Autumn of 2008. We seek to develop the ministries and leadership of Black and Asian Christians in the British churches through theological education and training. We work on a national basis both with groups of Christians and other providers of training and learning in the churches. We also deliver programmes of learning at The Queen’s Foundation. Please browse the Centre's web site using the links on the left to find out more about our work, and use the links at the top of the page to find our more about the Queen's Foundation.

Job Description and Person Specification

We require a committed and enthusiastic person to come and share in implementing the vision of the Centre through the crucial role of Centre Administrator. We are looking to the successful candidate to take significant responsibility in shaping and developing the administrative functions of this new and exciting initiative.

Post Aim:

To carry out the day to day administrative function of CBML and assist in the successful organisation and running of a wide range of its activities.

Hours of Work

The post is for 12 hours a week and you will normally work Tuesdays, Wednesdays and Thursdays mornings although some flexibility is essential as is a willingness to work occasionally out of normal office hours to support special events.

Place of Work

The CBML Office on the campus of the Queen's Foundation, Somerset Road, Edgbaston

Accountability

You will work under the joint direction and supervision of Reverend Lynnette Mullings (National Leadership/Ministry Development Officer) and Reverend Julian Francis (National Training Facilitator and Coordinator). All staff work under the general direction of and are accountable to the Foundation Principal.

Terms and conditions

The post is remunerated at an hourly rate of £8 - £10 depending on qualifications and experience. The post is offered on a fixed term contract until July 2011 which is when initial funding for the Centre expires.

Key tasks and responsibilities

The post holder will be required to perform the following tasks and duties:

• Be the first point of contact for enquiries via telephone, email and in person, open and process incoming mail
• Be responsible for all administration for CBML events (taster events, open days, consultations, conferences etc.) e.g. invitations, publicity, bookings, attendance, reviews and follow up
• Prepare a range of letters, documents and publicity
• Be responsible for compiling and updating databases, generating mailings using mail merge software
• General office management ensuring the smooth running of the office, including financial record keeping
• Minute taking of meetings
• Keeping and monitoring the CBML diary
• Carry out any other reasonable tasks as they arise

There will be opportunity at interview to explore some additional hours of work of a similar kind for another member of the Foundation staff.

Person Specification

The post holder will need the following skills, knowledge and experience:

Skills, Knowledge and Experience	Essential	Desirable
Proficient in Word, Excel and Access	√
Proficient in Desktop Publishing with experience in producing attractive publicity materials	√
Ability to work independently and take initiative	√
Good organiser and able to work under pressure	√
Proficient in accessing and navigating the Internet	√
Competence in handling financial data and expense claims	√
Good team worker, with strong interpersonal and communication skills	√
Sympathy with the aims and ethos of CBML and its basis in Christian faith	√
Experience and understanding of Black Christian churches and communities		√
Ability to present work creatively and imaginatively		√
Understanding of how diversity issues impact in the Christian churches		√
Experience of developing administrative procedures, for example evaluation and review processes		√

Applications for this position

Please apply by letter giving the reasons why you believe you are the right person for this position and include a full CV. You must provide the name, address, phone number and e-mail address of two referees, one of whom should be your most recent employer, if applicable. Please email your letter of application and CV to Rosemary Maskell, r.maskell@queens.ac.uk  If necessary, applications may be posted to Mrs Maskell, Senior Administrator, the Queen's Foundation, Somerset Road, Edgbaston, Birmingham, B15 2QH. 

The closing date for applications is 12 noon on Monday 16th November 2009.

All applicants who are being called for interview will be notified by 19th November